Local Enrolments at SCGS

Enrolment Application

It is required that the School’s Enrolment Application Form be completed in full and be signed by both parents or both guardians of the child seeking entry to the school. Joint and several responsibilities for the enrolment of the child at Sunshine Coast Grammar School are necessary for all enrolments. Space is provided at the bottom of the Enrolment Registration Form for both signatures.

Parents/guardians wishing to enrol should send the following information together with their Enrolment Application Form:

• a photocopy of their child’s last two school reports;
• a photocopy of the child’s birth certificate; and
• the non-refundable Enrolment Registration Fee (refer current Fee Schedule).

Cheques are to be made payable to Sunshine Coast Grammar School or alternatively, credit card details may be supplied on the back of the Enrolment Application Form. Please note that until the above information has been received, the enrolment procedure cannot commence.

Enrolment Registration Fee

A fee is required with each Enrolment Application Form (please refer current Fee Schedule). This registration fee is not refundable. Where it is required to defer the year of entry, every effort will be made to accommodate the change but no guarantee can be given.

Enrolment Registration List

Acknowledgement that an Enrolment Registration has been processed shall include notification that the child’s name has been included on the Enrolment Registration List. Enrolling parents/guardians will also be advised whether their child’s enrolment has been accepted or placed on the waiting list for that year.

Notification to enrolling parents/guardians that a child’s enrolment registration has been accepted indicates that a place is available for their child in the nominated year and is subject to an interview with the Head of School, acceptance by the parents/guardians of a formal offer of a place and payment of the Confirmation Fee. The formal offers are sent out approximately twelve to eighteen months prior to the child’s commencement at the school.

Placement onto the waiting list indicates that positions for that year have been filled. Where vacancies subsequently become available, they will be allocated from the waiting list on the basis of the date received or as otherwise determined by the Headmaster/CEO. Parents/guardians will receive written notification when a vacancy becomes available for their child.

Interview Process

A letter will be sent to you the year prior to your children’s commencement at the Sunshine Coast Grammar School inviting you to attend an interview with the Head of the relevant Sub-School. This interview allows us to discuss any academic or social requirements and to confirm the year of entry.

Following the required interview process, you will be advised by mail if your application for enrolment has been successful.

Offer of a Place

A formal Offer of a Place at Sunshine Coast Grammar School will be made in writing and signed by the Headmaster/CEO. It will normally be valid for 14 days from the date of the letter of Offer. Where a formal offer is not accepted within the nominated period, or prior to the student commencing at the School (whichever is the sooner), that offer may be withdrawn without notice and the vacant position offered to the next student on the waiting list.

Confirmation of a Place

The Acceptance of Offer Form must be completed in full for all details and signed by both parents/guardians. This form encompasses undertakings relating to business regulations and disciplinary matters which enrolling parents/guardians are required to give before their child can take up a place at the School. In addition, parents/guardians are required to take joint and several liability for the payment of all school fees for their child.

This completed form must be lodged together with the Confirmation Fee (please refer current Fee Schedule) before the nominated date in order to secure the enrolment. Where both of these requirements are not complied with, the Acceptance of Offer will not be valid and a place may not be held and the student may not commence at the school.

Confirmation Fee

The Confirmation Fee is a non-refundable fee which is required to be paid to demonstrate the firm intention of enrolling parents/guardians to take up a place held for their child for commencement on a nominated date. It is security for the place held for the enrolled child, as the School has to incur expenditure for both physical and human resources in preparation for the new school year.